{"id":11461,"date":"2025-11-12T14:00:33","date_gmt":"2025-11-12T13:00:33","guid":{"rendered":"https:\/\/help.cirrus-shield.com\/?post_type=docs&#038;p=11461"},"modified":"2026-09-28T11:36:24","modified_gmt":"2026-09-28T10:36:24","slug":"portail-apprenant","status":"publish","type":"docs","link":"https:\/\/help.cirrus-shield.com\/en\/docs\/admin-guide\/portail-apprenant\/","title":{"rendered":"\u00a0Student Portal\u00a0"},"content":{"rendered":"\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"entry-content-asset\"><iframe loading=\"lazy\" title=\"Portail apprenant l Guide administrateur\" width=\"835\" height=\"470\" src=\"https:\/\/www.youtube.com\/embed\/OO3exO1cdW0?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-1 wp-block-paragraph\">This guide explains how, as an administrator or training manager, you can prepare a training session in Cirrus Shield while ensuring that all the necessary data is properly displayed on the learner portal.<\/p>\n\n\n\n<p class=\"has-luminous-vivid-amber-color has-text-color has-link-color wp-elements-2 wp-block-paragraph\"><br><strong>1. Activating the Portal<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Go to Configuration, then to the <strong>Connected Apps<\/strong> tab, and make sure the application <strong>Portail Apprenant<\/strong> is listed there.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Then go to the <strong>Extensions<\/strong> tab, and check that the <strong>Portail Apprenant<\/strong> plugin is present. If it isn\u2019t, you\u2019ll need to download it by clicking the + icon and selecting it from the list.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click on <strong>Details<\/strong> for that plugin. The <strong>Client ID<\/strong> and <strong>Client Secret<\/strong> fields should be automatically filled in.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u26a0\ufe0f Note: opening this page generates a new secret. Since a client secret cannot be displayed again once created, the secret shown on the plugin page is regenerated every time you open it. This means the plugin&#8217;s previous secret stops working immediately, and any external application already connected with the old secret will need to reconnect using the new one. Avoid opening the plugin detail page unnecessarily if the integration is actively in use \u2014 only do so when you genuinely need to (re)configure the external side of the integration.<\/p>\n\n\n\n<p class=\"has-luminous-vivid-amber-color has-text-color has-link-color wp-elements-3 wp-block-paragraph\"><br><strong>2. Creating the session<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The first step is to create the training session.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Go to the <strong>Session<\/strong> tab and create a new one.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1004\" height=\"637\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image.png\" alt=\"\" class=\"wp-image-11410\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image.png 1004w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-768x487.png 768w\" sizes=\"(max-width: 1004px) 100vw, 1004px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Fill in the mandatory fields (marked in red), including:<br>&#8211; <span style=\"font-size: revert; color: initial;\">The session name<\/span><br>&#8211; <span style=\"font-size: revert; color: initial;\">The related training<\/span><br>&#8211; <span style=\"font-size: revert; color: initial;\">The start and end dates<\/span><br>&#8211; <span style=\"font-size: revert; color: initial;\">The session type<\/span><br>&#8211; <span style=\"font-size: revert; color: initial;\">The location (if known)<\/span><br>&#8211; The trainer<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Click <strong>Save<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"974\" height=\"618\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-1.png\" alt=\"\" class=\"wp-image-11414\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-1.png 974w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-1-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-1-768x487.png 768w\" sizes=\"(max-width: 974px) 100vw, 974px\" \/><\/figure>\n\n\n\n<p class=\"has-luminous-vivid-amber-color has-text-color has-link-color wp-elements-4 wp-block-paragraph\"><strong>3. Completing the session information<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once the session is saved, you must synchronize it with the training product information.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Click the <strong>Complete session information<\/strong> button.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"609\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-2.png\" alt=\"\" class=\"wp-image-11416\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-2.png 960w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-2-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-2-768x487.png 768w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This action will automatically retrieve the training details, such as:<br>&#8211; Number of hours and days<br>&#8211; Training mode<br>&#8211; Minimum and maximum number of participants<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This button also <strong>generates the preconfigured quizzes (QCM)<\/strong> and surveys associated with the training \u2014 such as the <strong>initial and final quiz<\/strong> or the <strong>satisfaction survey.<\/strong><\/p>\n\n\n\n<p class=\"has-luminous-vivid-amber-color has-text-color has-link-color wp-elements-5 wp-block-paragraph\"><strong><strong>4. Creating a Participant<\/strong><\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To create a participant:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Click on the <strong>Participant <\/strong>tab, then press the <strong>New <\/strong>button.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"966\" height=\"613\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-3.png\" alt=\"\" class=\"wp-image-11418\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-3.png 966w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-3-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-3-768x487.png 768w\" sizes=\"(max-width: 966px) 100vw, 966px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Fill in the required fields (First Name, Last Name), then click Save.<\/p>\n\n\n\n<p class=\"has-luminous-vivid-amber-color has-text-color has-link-color wp-elements-6 wp-block-paragraph\"><strong>5. Managing the Schedule and Attendance<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Next, you need to define the <strong>training days<\/strong> and <strong>times<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Use the <strong>\u201cManage schedule\u201d<\/strong> button to define the training days.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"924\" height=\"587\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-4.png\" alt=\"\" class=\"wp-image-11420\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-4.png 924w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-4-300x191.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-4-768x488.png 768w\" sizes=\"(max-width: 924px) 100vw, 924px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Choose <strong>\u201cAdd sessions\u201d<\/strong> or <strong>\u201cEdit\/Delete sessions\u201d<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1004\" height=\"637\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-5.png\" alt=\"\" class=\"wp-image-11422\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-5.png 1004w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-5-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-5-768x487.png 768w\" sizes=\"(max-width: 1004px) 100vw, 1004px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Adding sessions:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1004\" height=\"637\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-6.png\" alt=\"\" class=\"wp-image-11424\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-6.png 1004w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-6-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-6-768x487.png 768w\" sizes=\"(max-width: 1004px) 100vw, 1004px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; If the schedule is the same each day, fill in the first line, then click the \u201cFill schedule\u201d button.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Saving the schedule will automatically create attendance sheets for all registered participants.<\/p>\n\n\n\n<p class=\"has-luminous-vivid-amber-color has-text-color has-link-color wp-elements-7 wp-block-paragraph\"><strong>6. Preparing Documents for Learners<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Vous pouvez partager des documents avec les apprenants de deux mani\u00e8res :<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can share documents with learners in two ways:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">a) Session-specific documents:<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">For documents like the training program, go to the Public Document section directly on the session page. Click New.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1004\" height=\"637\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-7.png\" alt=\"\" class=\"wp-image-11426\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-7.png 1004w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-7-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-7-768x487.png 768w\" sizes=\"(max-width: 1004px) 100vw, 1004px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Fill in the necessary fields, and click Upload to add a document.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"609\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-8.png\" alt=\"\" class=\"wp-image-11428\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-8.png 960w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-8-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-8-768x487.png 768w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; You can set a document date so it becomes available only after a certain day.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Click Save.<br><br>b) Documents visible across all trainings:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; For general documents (e.g., welcome guide, code of conduct), go to the main Documents tab.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1004\" height=\"638\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-9.png\" alt=\"\" class=\"wp-image-11430\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-9.png 1004w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-9-300x191.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-9-768x488.png 768w\" sizes=\"(max-width: 1004px) 100vw, 1004px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Create a new document without linking it to a specific session.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Check the box \u201cVisible to all learners.\u201d.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"886\" height=\"562\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-10.png\" alt=\"\" class=\"wp-image-11432\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-10.png 886w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-10-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-10-768x487.png 768w\" sizes=\"(max-width: 886px) 100vw, 886px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; Then click Save.<\/p>\n\n\n\n<p class=\"has-luminous-vivid-amber-color has-text-color has-link-color wp-elements-8 wp-block-paragraph\"><strong>7. Verifying the Learner Portal<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once these steps are complete, the session is ready to appear on the learner portal.<br>You can simulate a learner\u2019s access:<br>&#8211; Go to the session details page, and click \u201cGenerate QR codes.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"608\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-11.png\" alt=\"\" class=\"wp-image-11434\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-11.png 960w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-11-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-11-768x486.png 768w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">&#8211; You\u2019ll get a page listing all participants, each with their own unique QR code.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"609\" src=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-12.png\" alt=\"\" class=\"wp-image-11436\" srcset=\"https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-12.png 960w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-12-300x190.png 300w, https:\/\/help.cirrus-shield.com\/wp-content\/uploads\/2025\/11\/image-12-768x487.png 768w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/figure>\n","protected":false},"author":12,"featured_media":0,"parent":132,"menu_order":8,"comment_status":"open","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_is_vendor_doc":"0","footnotes":""},"doc_tag":[],"class_list":["post-11461","docs","type-docs","status-publish","hentry"],"comment_count":0,"_links":{"self":[{"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/docs\/11461","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/users\/12"}],"replies":[{"embeddable":true,"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/comments?post=11461"}],"version-history":[{"count":6,"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/docs\/11461\/revisions"}],"predecessor-version":[{"id":12294,"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/docs\/11461\/revisions\/12294"}],"up":[{"embeddable":true,"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/docs\/132"}],"next":[{"title":"Customer Portal Administrator Guide","link":"https:\/\/help.cirrus-shield.com\/en\/docs\/admin-guide\/11582-2\/","href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/docs\/11582"}],"prev":[{"title":"Teacher Portal","link":"https:\/\/help.cirrus-shield.com\/en\/docs\/admin-guide\/teacher-portal\/","href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/docs\/10332"}],"wp:attachment":[{"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/media?parent=11461"}],"wp:term":[{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/help.cirrus-shield.com\/en\/wp-json\/wp\/v2\/doc_tag?post=11461"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}